Job Details
Executive Search Coordinator
Executive Search Coordinator
Salary: $50,000 - $65,000
• Emerging Level
Summary
Are you looking to work in a dynamic recruiting environment at a top-tier media company? NBCUniversal is hiring a high-performing Coordinator who will support NBCUniversal’s Executive Search team.
Category
Coordinator
HR/Recruiting/Staffing
Location
Greater Los Angeles Area
Time Period
Full Time
Posted Date
Mar 04, 2024
Start Date
N/A
End Date
N/A
Job Description
Are you looking to work in a dynamic recruiting environment at a top-tier media company? NBCUniversal is hiring a high-performing Coordinator who will support NBCUniversal’s Executive Search team. Our team is a hard-working, fun, energetic, and deeply engaged group focused on recruiting top senior-level talent to NBCUniversal, across the entire enterprise, including TV & Streaming (Entertainment, News, Sports, Peacock, DTC), Filmed Entertainment, Animation, Destinations & Experiences, Consumer Products, and Corporate, among others. Our people are our greatest asset, so we have an incredibly important job of identifying, recruiting, and hiring a diverse mix of exceptional executives. Executive Search partners closely with internal clients (business and HR leaders) and external candidates in helping to create a memorable, smooth, and impactful interview process and overall positive candidate experience. Additionally, the team provides talent-related insights and expertise, including external mapping, competitive market analysis, organizational/leadership intelligence, and pro-active pipelining to support succession and talent planning needs. We are looking for a Search Coordinator to join our team and help us deliver best-in-class talent advisory services throughout NBCUniversal.
Position Overview
The Executive Search Coordinator directly supports the West Coast Vice President, Executive Search and Director, Executive Search in the day-to-day operations of the Los Angeles office. This responsibility includes managing senior and C-level candidates through a best-in-class search process, coordinating schedules with internal leaders and stakeholders, managing day-to-day database upkeep and reporting, and supporting our broader search efforts globally.
The ideal candidate will possess strong project management skills, the ability to execute 5-star customer service, and exceptional presentation, oral, and written skills. We are looking for someone who will exercise excellent judgment, have a keen sense of collaboration, can quickly adapt to change, and be able to function in a fast-paced and agile environment. Our work involves large amounts of sensitive data capture and knowledge-sharing at the executive level, requiring a high level of integrity, diligence, and attention to detail and accuracy.
We like working with people who take a proactive problem-solving approach, think ‘outside-the-box,’ and who take great pride in their work. You’ll help us to provide an amazing candidate experience to all!
Responsibilities
- Own the scheduling process for candidates and hiring managers to ensure a smooth interview experience, including constructing interview itineraries, arranging travel, reserving interview rooms, acting as the primary point-of-contact, etc.
- Prepare Status Reports and PowerPoint presentations for Executive Search, as assigned.
- Manage candidate tracking in corporate applicant tracking system and Executive Search content management system.
- Assist in the research/sourcing process, including daily data entry into content management systems.
- Draft and post role descriptions, ensuring compliance standards are met.
- Own the New Hire On-Boarding Process including preparation of offer letters and contracts, initiating background checks, and communicating with clients and new hires to ensure a seamless on-boarding experience.
- Provide calendar management, travel booking, expense reporting, and other administrative support.
- Collaborate with the Coordinators in our New York and London offices on reporting and group best practices.
- Support other team members across the Executive Search organization as needed.
- Own special projects, as assigned.
- Partner with larger NBCU Talent organization (Talent Acquisition, Talent Development, DEI, etc.) on project specific assignments and general collaboration.
Qualifications
Basic Requirements:
- Minimum 1 year of experience in an administrative role in a fast-paced and high-volume office environment.
- Proven working experience with Microsoft Office Suite, specifically with Outlook, PowerPoint, and Excel.
Desired Characteristics:
- Direct experience and/or strong interest in Executive Recruiting a plus.
- Passion for the entertainment and media industry is a big plus.
- Accustomed to problem solving issues for clients/customers and be willing and able to handle a “Fast and Furious” workflow (paperwork/administrative/data entry).
- Successful candidates should possess a natural, yet professional ease at working with and relating to the needs of clients and partners in a fast-paced, ever-changing environment.
- Candidates should have exceptional communication skills, with the professional savvy of communicating at all levels.
- Extremely flexible, highly organized, eager to learn, and able to easily shift priorities.
- Possess a proactive mindset, with exceptional follow-through and attention to detail.
- Candidates should be comfortable and willing to take on administrative duties, heavy workflow processing, as well as work with clients to problem-solve issues.
- Strong business ethics, including the ability to work in a highly confidential workspace.
- Bachelor's degree is preferred.
Additional Requirements:
- Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Salary range: $50,000 - $65,000.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A