Productions.com - Executive Assistant

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Job Details

Executive Assistant

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Executive Assistant

• Emerging Level
Skills: Coordinator

Summary

The Executive Assistant is responsible for providing comprehensive administrative support for the EVP, Programming & Content Development.

Category Assistant 
Location Miami/Fort Lauderdale Area
Time Period Full Time
Posted Date Feb 07, 2024
Start Date N/A
End Date N/A

Job Description

The Executive Assistant is responsible for providing comprehensive administrative support for the EVP, Programming & Content Development. 

Job Duties:
  • Provides administrative assistance to EVP, and leads small to mid-size projects.
  • Assists with the preparation of presentations, metric reports, dashboards, and other business reports.
  • Performs general duties, including general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering office supplies and managing all subscriptions.
  • Effectively interfaces with all levels of employees, customers and external constituents.
  • Assists with internal communications as well as communications with clients.
  • Processes, tracks and reconciles department invoices.
  • Ensures email, phone calls and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency.
  • Effectively arranges meetings, conference calls and video conferences.
  • Coordinates staff meetings and client meetings as necessary; prioritizes meeting requests based on importance and schedules accordingly.
  • Arranges domestic and international travel.
  • Coordinates participation of Corporate and Network events .
  • Executes special projects and assignments as directed, specifically dealing with administrative functions and the coordination of events [e.g., arrange catering, coordinate location, etc.]
  • Plans/coordinates various events in conjunction with internal departments.
  • Other duties as assigned.
Qualifications
Basic Requirements:
  • Bachelor’s degree and a minimum of 2 years of prior administrative experience, at executive assistant or comparable level, or an equivalent combination of education and experience.
  • Excellent computer skills and proficiency with all Microsoft Office applications, especially PowerPoint and Excel; demonstrated expertise utilizing Excel pivot tables and advanced features (such as VLOOKUPs and other formulas) to provide reporting and summarize data sets.
  • Strong analytical skills, with the ability to manipulate, summarize and present data in a cohesive manner.
  • Exhibits strong documentary organizational skills.
  • Fully bilingual: ability to read, write and speak clearly in English and Spanish.
  • Demonstrated ability to multitask in a fast paced, dead-line driven environment.
  • Demonstrated ability using discretionary judgment in the handling of written correspondence and written/verbal communications.
  • Strong executive presence, presentation and communication skills.
  • Strong organizational skills and the ability to manage electronic filing systems.
  • Demonstrated ability to maintain a high level of confidentiality.
Desired Characteristics:
  • Superior organizational and administrative skills with the ability to multi-task and prioritize work as required.
  • Ability to successfully manage multiple projects in a fast paced, dead-line driven environment.
  • Attention to detail and demonstrated initiative, with ability to follow through without supervision.
  • Experience with MS Project and Visio.
  • Previous experience in media, creative, or technology fields.
  • Must demonstrate good judgment.
  • Must be proactive and able to prioritize while handling ever-changing demand.
Additional Requirements: 
  • This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
  • Willingness to travel and on weekends with short notice.
  • Must be willing to work in the greater Miami, Florida area.
  • Must be 18 years or older.
  • Must have a valid driver’s license.
  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program.
  • Must be available to work (whenever necessary for show production) early mornings, evenings, holidays, weekends, and natural disaster emergencies.
  • Must have unrestricted work authorization to work in the United States.
  • Ability to work regular hours.

Job Type Full Time 
Weekly Limit N/A
Shift Day, Evening
Attached Files
N/A