Production Coordinator

Job Summary:
This role will serve as Production Coordinator (PH) to the EVP of Production for ABC Signature, who oversees Production, Production Services and Post-Production. The Production Coordinator will support and partner with EVP to oversee the project and team members of ABCS Production. This includes phone and calendar management, taking notes during important phone calls, curating and preparing reports for Disney General Entertainment senior leadership, and other duties needed to support the department head and the Studio’s shows in development and production.

This is a Project position and employment will continue on this Project (at the company’s sole discretion), and in no event shall extend past the completion of the Project.

Responsibilities:
Primary Responsibilities:
Manage EVP’s calendar, contacts and communications
Complete expense reports and manage various memberships
Arrange travel and accommodations
Prepare regular reports and schedules for DGE leadership by soliciting and curating necessary information on behalf of EVP
Sit in on EVP calls/meetings, taking notes and capturing deliverables discussed; follow up on deliverables as needed
Gather and consolidate information such as status reports from Production Executives and Coordinators for their shows
Manage team meetings: frequency, agendas, updates

Special Projects may include:
Set up and ongoing maintenance of the Emergence Writer’s and Post-Production Office,
Updating and maintaining a list with specs of all of our current stage, office and warehouse spaces globally
Working with the Business Intelligence team to streamline communications as a department and maintain our collaborative documents
Working with Production Executives on their shows and liaising between the studio and show teams. Specifically, we will be responsible for:
Creating French calendars and maintaining updates for each project based on requests from our creative team, locations planning, post requirements, and more
Assisting covering PE with key hires and HOD searches through research and reference checks
Holding Production Kickoff calls with the production teams on each new project
Scheduling and ensuring logistics for Design Meetings and Story Conferences
Drafting and maintaining facility agreements
Setting up writer’s and post production offices with furniture, supplies, security and tech
Tracking hot costs and cost reports
Maintaining film commission contacts and information
Organizing meet and greets with available Line Producers and productions services companies
Gatekeeping Scenechronize and PIX access
Updating status reports that are distributed to many different departments for their use, including risk management, casting administration and finance
Aiding with budget breakdowns and notes
Distributing proper production forms including start paperwork to each project, as well as providing access to the production manual
Setting up compliance and harassment prevention trainings
Holding wrap calls with production teams

Basic Qualifications:
Minimum of 2 years of experience working for an agency or TV studio, or onset as PA
Excellent verbal and written communications skills, with maturity to participate in meetings with senior level business executives or show staff
Strong ability to prioritize and follow through on tasks, along with strong judgment to update EVP on status of deliverables, and escalate when a project or information is behind schedule.
Ability to troubleshoot issues, and as needed do research/diligence to solve them
Must love details and juggling multiple projects/people at once.
Ability to work nights or weekends if needed.

Required Education
Bachelor’s degree or equivalent experience within Production (PA or support role)