Job Details
Executive Assistant, II
Summary
This position will be responsible for providing administrative support for Sr. EVP, Head of Development.
Category
Assistant
Location
Greater Los Angeles Area
Time Period
Full Time
Posted Date
Aug 18, 2023
Start Date
N/A
End Date
N/A
Job Description
This position will be responsible for providing administrative support for Sr. EVP, Head of Development.
Responsibilities to include, but not limited to:
Responsibilities to include, but not limited to:
- Manage supervisor's calendar and schedule appointments
- Screen and respond to incoming calls and correspondence
- Responsible for coordinating heavy travel schedules for staff and talent
- Process all travel and departmental expenses
- Distribute mail and maintain office supplies
- Perform clerical duties such as filing, typing, and copying documents
- Arrange programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
- Act as custodian of corporate documents and records
- Compose and prepare confidential correspondence, reports, and other documents
- Create and maintain database and spreadsheet files
- Create and maintain writer’s lists, director’s list, etc. Ability to build and maintain these files
- Arrange travel plans and itineraries, compile documents for travel-related meetings, and accompanies supervisor when requested
- Act as direct liaison with filmmakers
Qualifications/skills
Basic qualifications:
Basic qualifications:
- Bachelor's degree preferred
- Minimum 2 years experience supporting an executive preferred
- Work onsite
Desired skills:
- Entertainment experience
- Ability to prioritize
- Experience supporting executive within legal department
- Proficient with Outlook, Excel, PowerPoint and internet software
- Good oral and written communication skills
- Good organizational and project coordination skills
- Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
- Good attention to detail and follow-through skills
- Demonstrate good judgment and the ability to deal with confidential and sensitive issues
- Able to work adeptly with general office equipment; computer, printer, telephone, photocopy machine, fax machine, 10-key calculator and etc
Eligibility requirements:
- Submit a resume/CV online to be considered
- Be willing to submit to a background investigation
- Have unrestricted work authorization to work in the United States
Hiring Salary Range: $50,000.00 - 52,000.00.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A