Job Details
Administrative Assistant
Summary
The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for the SVP Retail Development and 2 additional VPs.
Category
Assistant
Location
Greater Los Angeles Area
Time Period
Full Time
Posted Date
Sep 07, 2023
Start Date
N/A
End Date
N/A
Job Description
The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for the SVP Retail Development and 2 additional VPs.
Responsibilities include:
Responsibilities include:
- Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
- Coordinates travel schedules and arrangements, collects required travel documentation
- Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
- Responsible for maintaining and prepping weekly or bi-weekly meetings: retail priorities meeting, staff meetings etc.
- Provides agendas and takes notes/distributes these meetings
- Responsible for maintaining team documents (Retail-At-A-Glance)
- Performs basic administrative tasks, e.g. faxing, photocopying and filing
- Assists other department members as necessary
- May assist in making arrangements for temporary help, storage, meeting offsites etc.
- Maintains contact lists
Qualifications
Qualifications/Requirements:
Qualifications/Requirements:
- At least 2 years of administrative experience
- Proficient in Microsoft Word, Outlook, PowerPoint, and Excel
- Knowledge of all basic office equipment required
Desired Characteristics:
- Bachelor's degree strongly preferred
- Interest in sales and marketing is highly desired
- Excellent verbal and written communication skills
- Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
- Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
- Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
Additional Requirements:
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Salary range: $45,000 - $55,000
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Salary range: $45,000 - $55,000
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A