Job Details

Special Events Production Coordinator

Special Events Production Coordinator

• Emerging Level


Reporting to the Manager, Special Events & Production - this role provides daily operational, administrative and production support for the Special Events production team.

Category Production Coordinator 
Location Greater Los Angeles Area
Time Period Full time
Start Date N/A

Job Description

Responsibilities include production logistics and coordination for movie premieres, fan events, trade shows, internal/external presentations, and various other special events.
  • Responsible for daily operations of Special Events warehouse
  • Operate and maintain departmental vehicles, lifts and other equipment
  • Facilitate project and materials shipping/receiving
  • Maintain inventory of departmental assets
  • Assist with event large format printing
  • Create, update and distribute production schedules and contact sheets
  • Facilitate event labor requests
  • Heavy equipment, commodity, and specialty item sourcing and procurement
  • Assist with location scouting, site surveys and venue agreements
  • Solicit quotes & bids
  • Maintain and update project budgets
  • Invoice reconciliation and coding
  • Organize, manage event photos and videos, including simple editing
  • Production support at the El Capitan Theatre Hollywood
  • Other duties as assigned
Basic Qualifications:
  • 1-2+ Years Experience in live event, live theatre, television or film productions
  • 1-2+ Years Experience in Marketing - Film, Entertainment, Theme Park, Sales
  • 1-2+ Years Experience in Graphic Design or similar field is a plus
  • Experience with Adobe Creative Suite – primarily Photoshop, Illustrator and In Design
  • Experience with 3D Design software: Sketchup, Vectorworks, and/or AutoCAD is helpful, though not required.
  • Required lifting up to 50lbs
  • Preferable Disney Cross Line of business experience
  • Microsoft Office Skills
  • Strong Collaborator, Team Player, Multi- Task, and Drives Strong Results
  • Strong Communication and organizational skills and ability to interface with all levels of management
  • Flexibility in schedule as this job requires working occasional weekends, holidays, sometimes odd hours.
  • Sourcing and transportation for physical and digital assets, props and costumes and props, onsite premieres, fan events, and departmental travel

Job Type Full Time 
Weekly Limit N/A
Shift Day, Evening, Overnight
Attached Files