Job Details

Physical Production Assistant - Film and Television

Physical Production Assistant - Film and Television

• Emerging Level


Ubisoft Film & Television is seeking to fill its Film and Television Physical Production Assistant position.

Category Production Assistant 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Aug 18, 2021
Start Date N/A
End Date N/A

Job Description

The successful candidate will be a collaborative team member with a friendly attitude and determined work ethic. We need someone exceptionally well-organized and able to effectively multi-task & prioritize, taking initiative wherever possible and budgeting time for special projects. The ideal candidate will demonstrate a proactive ability to anticipate needs and react efficiently and calmly in the face of changes.


  • Manages the calendars and appointments for Physical Production Department
  • Schedules a high volume of internal and external meetings, via live, video conference, and conference calls
  • Prepares materials for internal and external meetings – agendas, prep sheets with information on credits etc.
  • Manages the phones for Production Department
  • Answers, logs and tracks external calls
  • Updates and maintains a contact database for Physical Production Department
  • Maintains and organizes a project database for Physical Production Department
  • Sorts and files all relevant project materials-notes, drafts, budgets, schedules, call sheets, crew lists, wrap reports —on the server to be easily accessible by the Physical Production department
  • Prepares monthly expense reports for Production Department
  • Schedules and manages project and festival travel for Production Department
  • Works directly with the directors, writers, producers, and postproduction teams on projects in development and/or filming in various capacities as necessary
  • Liaises with Ubisoft IT and UFT’s Office Manager to make sure that the Film and Television group’s technical, supply and space needs are met
  • Manages special research projects for all departments on an as-needed basis, regarding but not limited to case studies on production companies and studios, Budget comparisons, Tax incentive comparisons, crew credits and production trends
  • Maintains an excel spreadsheet of current production trends that could be utilized by UFT’s slate
  • Tracks emerging filmmakers practices and Below the Line Crew that may be of interest for current projects
  • Engages and creates relationships with the entertainment industry assistant network, providing useful intel on potential creative or financial partners
  • Works with the Manager of Physical Production to keep the Production handbook up to date.
  • Attends meetings as needed to take notes to then communicate action items

  • Good communication skills, both written and verbal
  • Detail-oriented and excellent organizational skills
  • Experience with the Microsoft Suite

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files