Job Details

Executive Assistant to WW Head of Casting
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Executive Assistant to WW Head of Casting

• Emerging Level

Summary

The Executive Assistant will report to the Worldwide Head of Casting and be responsible for helping to streamline the casting process by supporting various functions of the team. They will be exposed to high level projects and creators across all genres.

Category Assistant  Casting 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Feb 15, 2022
Start Date N/A
End Date N/A

Job Description

They will be managing a high volume of tasks including complex calendar management and detailed global travel itineraries. The Executive Assistant will also be working closely with the studio’s Office Manager, Development, and Production teams.

The ideal candidate will be an experienced, detail oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The candidate will possess the ability to succeed with minimal guidance or supervision, be skilled at anticipating problems, managing multiple priorities and global scheduling needs, as the casting team spans multiple countries and territories, this role will be required to manage scheduling across different time zones.

Key job responsibilities
  • · Coordinate the calendar for WW Head of Casting and manage all administrative details
  • · Research talent and assist with casting projects as needed
  • · Assist in maintaining and updating talent database
  • · Developing day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
  • · Proactively drive team activities such as staff meeting agendas
  • · Manage domestic & international travel itineraries and expenses
  • · All administrative support functions, including organizing documents, meeting preparation, supply ordering, purchase orders
  • · Track and drive completion of key deliverables and follow up on outstanding items
  • · Track and manage headcount, maintain org charts
  • · Cultivate partnerships and support events
  • · Additional appropriate special projects as they align with the ideal candidate's background and qualifications
BASIC QUALIFICATIONS
  • · Experience with executive level calendar management
  • · Experience with domestic and/or international travel coordination
  • · Experience with Microsoft Office Products
  • · 2+ years of professional experience
  • · Minimum 2 year experience in another talent-facing capacity
  • · Experience with Cast-it/Eco Cast
PREFERRED QUALIFICATIONS
The candidate will possess the ability to succeed with minimal guidance or supervision, be skilled at anticipating problems, managing multiple priorities and global scheduling needs, as the casting team spans multiple countries and territories, this role will be required to manage scheduling across different time zones
  • · Talent Agency, Casting, or Production experience
  • · Excellent written, verbal, and interpersonal communication skills.
  • · Ability to work in a rapidly changing environment.
  • · Creative problem-solver
  • · High levels of integrity and discretion in handling confidential information.
  • · High attention to detail and proven ability to manage multiple, competing priorities simultaneously
  • · Excellent organization, multi-tasking and communications skills
  • · Strong motivation and ability to take initiative with little direction
  • · Strong organizational and communication skills, team-oriented philosophy and problem solving skills
  • · Ability to communicate effectively with a variety of groups such as senior management, peers and outside vendors
  • · Meets/exceeds Amazon’s leadership principles requirements for this role
  • · Meets/exceeds Amazon’s functional/technical depth and complexity for this role

Job Type Full Time 
Weekly Limit 40
Shift Day
Attached Files
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