Job Details
Executive Assistant - Technology and Operations
Executive Assistant - Technology and Operations
Summary
The Executive Administrative Assistant will provide a full range of administrative support to the Technology & Operations Executive(s), an EVP and an SVP including, but not limited to: Project Management, PowerPoint development, arranging travel, maintaining Outlook calendar, scheduling meetings, preparing expense reports, and processing expenses.
Category
Assistant
Production Coordinator
Location
Virginia
Time Period
Full Time
Posted Date
Jun 23, 2023
Start Date
N/A
End Date
N/A
Job Description
The Executive Administrative Assistant will provide a full range of administrative support to the Technology & Operations Executive(s), an EVP and an SVP including, but not limited to: Project Management, PowerPoint development, arranging travel, maintaining Outlook calendar, scheduling meetings, preparing expense reports, and processing expenses. This individual must be proactive and able to prioritize while managing a demanding, ever-changing calendar for the Executive(s). This individual must be able to effectively coordinate the Executive's schedule and all other necessary parties to ensure meetings and presentations are executed seamlessly. In addition, the individual will develop PowerPoints and report and track deliverables and actions.
Attention to detail is key to this role and the candidate must be flexible to handle requests off-hours. Candidate must be able to work with Executives and high-profile talent with ease. Must be able to work well independently as well as part of the Business Administration team.
Position is hybrid, with minimum 3 days in the office.
Role Accountabilities…
Attention to detail is key to this role and the candidate must be flexible to handle requests off-hours. Candidate must be able to work with Executives and high-profile talent with ease. Must be able to work well independently as well as part of the Business Administration team.
Position is hybrid, with minimum 3 days in the office.
Role Accountabilities…
- Provides a full range of administrative support to the executives. This individual must be pro-active and able to prioritize while managing a demanding, ever-changing calendar for the Executive(s).
- Maintain Outlook calendar and schedule meetings for the executives. This individual must be able to effectively coordinate the Executive's schedule and all other necessary parties to ensure meetings and presentations are executed seamlessly. A strong attention to detail is required.
- Arrange travel for executives while adhering to the corporate expense and travel policies.
- Individual must be proactive and able to prioritize while juggling ever-changing needs and a demanding production environment. Submit expenses in Concur for executive clients in a timely manner.
Qualifications & Experience…
- 3+ years’ experience supporting a senior level executive preferred.
- Strong attention to detail is required.
- Must be MS Office proficient: Excel, Word, PowerPoint.
- Experience as a Project Coordinator preferred.
- Communication is key in this role. Excellent verbal and written communication skills are required.
- Requires a high level of confidentiality, diplomacy, and discretion.
- Be extremely organized and work efficiently in a very fast paced environment.
- Individual must be proactive and able to prioritize while juggling ever-changing needs and a demanding production environment.
- Must be willing to be on-call off hours, reachable by mobile phone (company provided).
- Should have excellent problem-solving skills.
- Have the ability to work independently as well as collaborate with the team.
- Should have an ability to prioritize the work to handle many projects simultaneously under tight deadlines.
- Be flexible, dependable, and results-oriented.
- Must possess excellent customer service skills.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A