Administrative Assistant

Responsibilities

•    General assistant duties including, answering phones, communicating relevant information to high profile partners, scheduling and setting up meetings –conference calls, video and in-person meetings, lunch meetings, after-work-hours meetings, etc., copying, printing, compiling documents, creating and distributing agendas and itineraries 
•    Manage calendar and scheduling meetings using Outlook
•    Arrange domestic & international travel and prepare expense reports, code, scan, reconcile and submit any other relevant documentation for corporate submission
•    Manage task lists
•    Track and document development slate submissions for executive
•    Support executive in tracking incoming materials for current series including scripts, cuts, calendars and delivery dates
•    Manage a high level of communication with internal and external contacts including internal staff and management, agents, studio executives, executive producers, creative talent, etc.
•    Coverage of creative samples, submissions and development materials
 
Qualifications & Skills
 
•    Bachelor’s degree is required, with a preference for Writing, Literature, Film 
•    Minimum one year assistant experience preferred at an agency, network, studio or high-volume production company 
•    Self-directed, efficient and able to handle multiple tasks and priorities in a professional and confident manner
•    Knowledgeable in all Microsoft Office software applications including Outlook, Word, Excel, and PowerPoint
•    Technologically savvy including the ability to quickly grasp new software, navigate systems, execute online research, and generally be adept with digital technology
•    Ability to proactively anticipate needs before being asked
•    Excellent written and oral communications skills
•    Avid reader, television enthusiast and passion for storytelling a plus
•    Strong phone skills
•    Strong organization skills
•    Knowledge of digital resources including Airtable, Scenechronize and Clear/PIX a plus
•    Knowledge of industry databases including Studio System and Variety Insights preferred