- Animation Coordinator

Job Details

Animation Coordinator


Animation Coordinator

• Emerging Level


Working knowledge of Animation Production/Post Production and understanding of technical terms and processes required.

Category Animation  Production Coordinator 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date May 06, 2022
Start Date N/A
End Date N/A

Job Description


  • Schedule meetings with Producers, Supervisors, Directors, Senior Level Executives, and outside Vendors as requested.
  • Organize meetings, on-site visits, and demos with vendors, freelance production crew, and technology companies to maintain and expand department relationships throughout the industry.
  • Attend all pertinent meetings, take detailed notes and follow-up on select action items.
  • Maintain notes databases, keep records up to date and track all outstanding items for next steps.
  • Submit all new user access request forms for animation production crew & executive new hires as requested.
  • Acts as liaison for onboarding new animation production crew members.
  • Support the creation of best practices policies and promote their implementation with the animation teams.
Executive Review:
  • Gather agenda items for weekly executive animation review.
  • Support Executives in setting up & running the review, troubleshooting any technical issues as they arise.
  • Take notes during the review for Executives’ reference as requested.
Physical Assets:
  • Manage production databases to track the status and location of all animation physical assets.
  • Assist each animation production in receiving all requested physical assets.
  • Assess condition of physical assets to determine when items need to be decommissioned and re-purchased.
  • Ensure all animation physical assets are serviced and in good working order.
Digital Asset Management:
  • Coordinate with the Digital Asset Management department to answer questions and offer support for both current & archived projects.
  • Facilitate file uploads, downloads & transfers for various digital asset requests.
Marketing & Publicity:
  • Field marketing submissions and requests along with the animation crew/marketing coordinator.
  • Assist with all TV spot requests, liaising with the marketing team directly to send all pertinent files as needed.
  • Track all upcoming marketing deadlines, add details to the calendar and flag any urgent needs to Executives.
  • Assist Executives with all awards submissions, including: VES, ASIFA/The Annie’s, etc.
Talent & Vendor Availability:
  • Maintain database (resumes, availability, and reel library) for animation talent and all VFX vendors globally.
  • Distribute database to all production crews upon wrap to update records.
  • Export reports for Executives to review & assess availability.
  • Set meetings with individuals, vendors, etc. for Executives to vet for upcoming work.
  • Tracks vendor security assessments and statuses in conjunction with the content security team.
Additional Responsibilities:
  • Assists with video conferencing and reviews.
  • Process drive-ons and walk on for visitors.
  • Prioritize & coordinate calendars.
  • Ensure Executives have prep time for critical projects & meetings.
  • Update and maintain Marvel’s Animation Confluence page.
  • Maintains all templates & forms to remain current with any new Marvel standards and regulations.
  • Work with Executives, on continuing to evolve databases for the best use by current productions as well as for the purpose of historical production archive and analysis.
  • Act as outward facing animation resource of information flow for all animation productions.
Basic Qualifications:
  • 1-3 years of experience in Animation.
  • Must be a team player, proactive and solution oriented.
  • Strong written and verbal communication skills.
  • Superior skill set in organization, problem-solving, time-management, multi-tasking, and operating in a deadline-driven environment.
  • Ability to effectively handle multiple projects and responsibilities under pressure with minimal supervision is essential.
  • Excellent interpersonal skills and ability to maintain a calm and positive attitude in high-pressure situations.
  • Computer Skills: Mac skills required; proficiency in Microsoft Word, Excel, Filemaker, Cinesync Pro, and Shotgrid. Experience with Signiant and 5th Kind is preferred.
  • Working knowledge of Animation Production/Post Production and understanding of technical terms and processes required.

Job Type Full Time 
Weekly Limit N/A
Shift Day
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